Effective Date: January 29, 2026
At HM Strategic Consulting, we recognize that privacy is a cornerstone of professional trust. This Privacy Policy describes how we collect, use, process, and distribute your information, including Personal Data, when you use our website or engage with our consulting services.
By using our website, you consent to the data practices described in this statement.
Information We Collect
We collect information that identifies, relates to, or could reasonably be linked, directly or indirectly, with a particular consumer or household (“Personal Data”).
A. Information You Provide Voluntarily
Contact Data: Name, business email address, phone number, and physical office address.
Professional Data: Job title, department, and company name.
Inquiry Data: Information provided through our consultation request forms, project briefs, or email correspondence.
B. Information Collected Automatically
Usage Data: IP addresses, browser types, device identifiers, and pages visited.
Log Files: Like most websites, we gather certain information automatically and store it in log files to analyze trends and administer the site.
How We Collect Information
1. Information Provided Directly by You
The most significant data we collect is the information you intentionally share with us. This typically occurs through:
Consultation & Intake Forms: When you request a consultation or sign up for our newsletters, we collect the identifying details (name, email, phone) and the project context you provide.
Direct Correspondence: Any information shared via email, phone calls, or video conferencing is captured within our secure CRM to maintain continuity in our strategic advice.
File Uploads: If you provide organizational charts, process maps, or system logs for analysis, these are stored in our encrypted environment.
2. Automated Technical Data Collection
As you navigate our site, certain technical data is captured automatically to ensure site security and performance. This includes:
Device & Browser Metadata: We collect information about the hardware and software you use to access our site (e.g., IP address, browser type, operating system) to optimize the display of our technical frameworks.
Engagement Analytics: We track “clickstream” data, which shows the path you took through our service pillars, how long you spent on specific strategy pages, and which resources you downloaded.
Log Data: Our servers automatically record “log files” that track service activity, which is essential for diagnosing technical issues and preventing unauthorized access.
3. Third-Party & Integrated Sources
In some instances, we may receive information about you from other sources to better prepare for our consultations:
Professional Networks: If you reach out to any of our teammembers via social media (e.g., LinkedIn), we may sync your public professional profile data with our internal records to streamline the discovery process.
Referral Partners: We may receive contact information from authorized partners when they identify a need for our specific operational or IT expertise.
- Public Records: For Federal and Enterprise engagements, we may verify organizational data through public registries and official filings to ensure compliance with vetting requirements.
Cookies & Tracking Technologies
We use cookies to enhance your experience and analyze our traffic.
Essential Cookies: Required for technical site functionality and security.
Performance & Analytics: We utilize tools like Google Analytics to track how users navigate our service pillars.
Embedded Content: Articles on this site may include embedded content (e.g., videos from YouTube or LinkedIn). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website. These sites may collect data about you according to their own policies.
How We Use Your Data
HM Strategic Consulting uses your data for the following professional purposes:
Service Delivery: To schedule consultations and perform our services.
Strategic Communication: To send project updates, technical alerts, or newsletters (you may opt-out at any time).
Compliance: To meet federal, state, and local legal requirements or to respond to lawful requests from public authorities.
Security: To detect, prevent, and mitigate fraud or security breaches within our digital environment.
Data Sharing & Dsiclosure
We do not sell, rent, or lease our customer lists to third parties. We may share data with trusted partners to help perform statistical analysis, send you email or postal mail, or provide customer support. All such third parties are prohibited from using your personal information except to provide these services to us, and they are required to maintain the confidentiality of your data.
Data Retention & Storage
Consultation Records: Information submitted via our website is retained for the duration of the inquiry process.
Contractual Data: For active consulting clients, we retain data for the length of the professional engagement plus 7 years for legal, tax, and audit purposes.
Anonymized Data: We may retain anonymized or aggregated data indefinitely for internal research and performance benchmarking.
Media & Uploads
If you upload documents or images to our portal (e.g., for a systems audit), please ensure they do not contain embedded location data (EXIF GPS). While we implement security protocols, the Company is not responsible for metadata contained within user-provided files.
Security of Your Personal Data
We secure your personal information from unauthorized access, use, or disclosure using industry-standard protocols, including:
Encryption: We use SSL (Secure Sockets Layer) encryption for all data transmitted via our website.
Access Control: Internal access to client data is restricted to authorized personnel who require the information to perform their duties.
General Rights
Regardless of your location, we provide the following rights to our users:
Right to Access: You may request a copy of the Personal Data we hold about you.
Right to Rectification: You may request that we correct any inaccurate or incomplete data.
Right to Erasure: You may request that we delete your Personal Data, subject to legal retention requirements.
Opt-Out: You may opt-out of any marketing or non-essential communications at any time.
Changes to Policy
HM Strategic Consulting reserves the right to change this Privacy Policy as our services and federal regulations evolve. We will notify you about significant changes by placing a prominent notice on our site or sending a notice to the primary email address specified in your account.
Contact Information
If you have questions or comments regarding this Privacy Policy, please contact our data governance lead at:
HM Strategic Consulting
1608 Queen Street
contact@hmstrategicconsulting.com
910-756-4422